by Gary Woods
I've talked to you about Dropbox before. It's a free service which gives you 2 GBs of space in the cloud. You can store pictures, documents, programs or whatever you want and that data is on any device on which you have the program running. I've got Dropbox on 10 computers, 3 iPads and 2 iPhones and whenever I work on a file I work on the one that's in Dropbox so whichever device I open next has that most recent version.
All that synching is great but the feature not everybody knows about is that Dropbox automatically saves version of your files from the past 30 days so that if you delete a file or just want to go back to that previous version it's there for you.
To find earlier version of files you right-click a file in your Dropbox folder in Finder for Mac or Explorer in Windows and select View Previous Versions. You'll see a list of numbered versions in reverse chronological order. Dropbox also includes other useful information including the person who edited the file, the device on which that editing was done, the date when the snapshot was made and the size of the file.
When you find the version you want to bring back select the radio button next to it and click Restore at the bottom of the screen. If you want to bring back a deleted file it's a little different. To do so, you go to your Dropbox account on their website and then click on the trash-can icon located just to the left of the search box. From the trash-can you can toggle between showing and hiding all deleted files. To bring back a file, click it and find the version you want. Then select that version and restore.
Dropbox is great. If you're not using it already you should definitely check it out.
If you have any suggestions or questions for me please drop me a note at firstname.lastname@example.org or see my column on the Internet at http://www.santabarbaraproperties.com or call me at (805) 729-0910
Gary Woods is the Computer Trainer for the Santa Barbara Association of Realtors. And he is a Broker/Associate at Home Realty & Investments, Inc