Which Version is Which???
by Gary Woods
If you have multiple versions of the same Word Doc you need to look at the Compare Function. In Word 2000, the Compare command was easy to find. You'd choose Tools - Track Changes - Compare documents, pick a file to compare to the currently open document and Word would add the missing results.
The Compare feature assumed that the current document was newer. Anything in it that wasn't also in the file you were comparing it to would be marked as added text. Anything from the old file that wasn't in the current document would be inserted, but marked as deleted text. If you were comparing heavily formatted documents with multiple columns, Word would sometimes have trouble matching up the text, and mark large blocks of unchanged text as new or deleted.
In Word 2002 and 2003, the Track Changes submenu - and the Compare command disappeared. Now you use Tools - Compare and Merge Documents. To merge documents, choose Tools - Compare and Merge, pick a file to merge with the currently open file, and choose the Merge button. By default, Word will open the second file and add the changes from the currently open file to the second one
As in earlier Word versions, the Compare feature treats the currently open file as newer. Any text that's only in the open version will be marked as inserted, and text that's only in the file you're comparing to will be marked as deleted.
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Gary Woods is the Computer Trainer for the Santa Barbara Association of Realtors and a Broker/Associate at Home Realty & Investments, Inc.